Privacy Policy
Last updated on 12 January 2026.
Qalvionexa BV, with registered office at Avenue Louise 480, 1050 Brussels, registered with the Belgian Crossroads Bank for Enterprises under number BE 1024.578.392, attaches the utmost importance to the protection of your personal data. This privacy policy explains which data we process, for which purposes, and which rights you have, in accordance with the General Data Protection Regulation (Regulation (EU) 2016/679, 'GDPR') and the Belgian Act of 30 July 2018.
1. Data controller
The data controller is Qalvionexa BV, which can be reached by email at privacy@qalvionexa.com or by post at the above address. Our Data Protection Officer (DPO) can be reached at dpo@qalvionexa.com.
2. Which data we process
We process the data you provide directly through our forms (first name, email address, the content of your messages) as well as technical data automatically collected when you visit our website (IP address, browser type, language preference, pages visited, date and time of the visit).
3. Purposes and legal grounds
We use your data to send you our newsletter and project updates (legal ground: your consent), to answer your questions (legal ground: contractual performance or legitimate interest), to comply with our legal obligations (legal ground: legal obligation) and to ensure the operation and security of the website (legal ground: legitimate interest).
4. Retention period
Your data is retained for as long as you are subscribed to our newsletter and for an additional period of 3 years after your last interaction, unless a longer legal retention period applies (accounting: 7 years, anti-money laundering: 10 years).
5. Recipients and transfers
Your data is shared only with our processors within the European Economic Area (email provider, hosting partner, analytics) who are contractually bound by a data processing agreement. We never sell your data to third parties.
6. Your rights
You have at any time the right to access, rectification, erasure, restriction, portability and objection to the processing of your data, as well as the right to withdraw your consent. You can exercise these rights simply by sending an email to privacy@qalvionexa.com. You may also lodge a complaint with the Belgian Data Protection Authority, Drukpersstraat 35, 1000 Brussels (www.dataprotectionauthority.be).
7. Changes
We may amend this privacy policy at any time. The most recent version is always available on this page. For significant changes we will inform you by email or by notice on our website.